MPESA payment automation
- Match each payment to the right student, sale, or member
- Stop retyping confirmation messages into a book
- Keep one record the office can trust
IT consultancy · Nairobi
Automate Your Operations.
Scale Your Business.
Digits and Machines KE builds business automation for Kenyan SMEs. Schools, retail businesses, and chamas replace manual records with MPESA payment flows, dashboards, and member portals.
The work
Systems that carry the daily record.
Digits and Machines KE is a professional IT consultancy for small and medium enterprises. We replace manual records with digital workflows, so the people running a school, a shop, or a chama can spend their time on the work that grows the organisation.
- 100%
- Automated MPESA reconciliation
- 0
- Manual data entry hours
- Live
- Real-time dashboards
Matched payments
- School feesKES 15,000Matched
- Shop saleKES 2,450Pending sync
- Fee balanceKES 8,200Arrears alert
Daily revenue
KES 86,400 this week
Fee tracker
- Form 186%
- Form 264%
- Form 391%
What we build
Tools that take the heavy lifting off the desk.
Business automation in Nairobi, built around the payments, members, and numbers your organisation already depends on.
Business performance dashboards
- See revenue, arrears, and activity in one view
- Check the day before you close
- Skip the rebuilt spreadsheet
Member login portals
- Members, parents, or staff see their own record
- Officials keep the full register
- Balances are there before the meeting starts
KPI tracking systems
- Track the measures that actually run the organisation
- Collection rates, meeting attendance, sales by day
- Chosen with you, then kept in one system
Who we help
Schools, shops, and chamas.
SME digital transformation in Kenya starts with the records people already keep. We build systems around those routines.
01
Schools
Automated fee reconciliation and class-by-class debt tracking, so the office sees who has paid without rebuilding lists by hand.
02
Retail
Automated MPESA till matching and real-time daily revenue, so the owner can check the day before locking the shop.
03
Chamas
Transparent member balances and an online contribution history, ready before the meeting instead of reconstructed in the chat.
Approach
Built for how Kenyan organisations actually work.
Every engagement starts from the local routine: school terms, shop close, chama meetings, and the way money already moves.
01
Relevant to the organisation
A portal for a chama is a different product from a fee desk for a school.
02
Transparent records
Officials keep the full picture. Members and customers see their own position.
03
Solid enough to rely on
The system should still be trustworthy after the first busy week.
Hours back
Estimate the time automation gives you.
Choose the organisation, the hours spent on spreadsheets and MPESA reconciliation, and what one staff hour costs.
Estimated time back
8 hrs
each week
Estimated cost saved
KES 8,000
each month
About 32 hours a month at KES 250 an hour. This is an estimate, not a quote.
Get a Customized Automation Audit for Your BusinessStories
What this work looks like in practice.
The school stories are samples. Replace them with client accounts before launch.
A primary school in Nairobi moved fee reminders and MPESA reconciliation off paper. The office now sees who has paid without rebuilding class lists by hand.
“Orders come in by M-Pesa and WhatsApp, and I used to piece the day’s sales together afterwards. Now one dashboard shows what sold, how the week is moving, and which bottles are running low before I lock the shop.”
“I used to keep the records in Excel. Members called often, asking for their status or disputing the contribution they had been shown. Now the statement updates as soon as a payment is made, and members can see their own record without calling me.”
“The dashboard shows which classes are behind on fees during the term, while there is still time to follow up.”
Contact
Tell us which process you want off the desk.
We are based in Nairobi, and work with small and medium enterprises across Kenya.
- Emailinfo@digitsandmachines.co.ke
- Phone+254 715 804 952
- HoursMonday to Saturday, 08:00 to 17:00
- LocationNairobi, Kenya
Book a free consultation
Write to us and we will reply during operating hours.